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Getting a response from an employer is a highlight of the job search. You’ve put in the work and the applications, and now it’s time to move the conversation to the next level.

When an employer responds to your job application with an interview request, you want to get back to them quickly and with enthusiasm. If you applied through Indeed, emails from employers will have the subject line “Response to application on Indeed.” Be sure to check your email settings and spam folders so you won’t miss their messages. You can also Angara Split Shank Amethyst Ring in Yellow Gold gV5voTso3
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In your responses, keep your tone professional and upbeat. Avoid emojis, emoticons and slang. Proofread your messages for typos before you hit send. Here are four email examples to get you started.
If an employer requests an interview

In this case, you should send your response the same day. This shows enthusiasm for the role and respect for the employer’s time.

Begin your email with a note of thanks. If possible, agree to the employer’s suggested day and time. However, if you are currently working and your schedule is not flexible, most employers will accommodate your situation. Below is a sample email to consider if an employer contacts you requesting an interview:

The response is short, clear and positive. It reinforces the date and location of the interview. There’s no need to include additional details—you’ll discuss the specifics during the interview.

If an employer asks you to call to schedule an interview

Another type of email you might receive from an employer is a request to call the employer’s offices to schedule an interview. Even though the employer wants you to call, you could also consider sending a brief confirmation email. Here’s an example:

If an employer asks you follow-up questions

Finally, an employer might email you with follow-up questions. These questions are essentially a preliminary interview, so respond with professionalism and detail:

The following template provides sample opening and closing statements you can use when replying to an employer who asks follow-up questions in an email. This strategy can help move the process to the interview scheduling stage:

If an employer asks you to email to schedule an interview

Employers sometimes request that you email another individual to schedule an interview. This will likely be someone you have not contacted in the job application process. In this case, you must write two emails: a reply to the employer’s email and another to the person arranging the interview. Again, it’s important to respond promptly to the employer and remain brief in your reply. In the second email, you’ll need to provide context for the reason you’re writing. Here are two templates to help you navigate both situations:

To the employer

To the person arranging the interview

If your schedule isn’t flexible, let this second email recipient know. You can add a few more sentences in the first paragraph that explain your circumstances. For example:

Your response to an employer’s request is the beginning of your communication. Set a great tone in that first response, and you may improve your chances of moving forward in the hiring process.

Keep learning:
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